Assistant Manager

Job Purpose

• The Assistant Manager supports the analysis, monitoring, and reporting of project activities, with a specific focus on overseeing the Project Management Information System (PMIS), Change Request and Communication. This role also involves coordinating and integrating various organizations, towers, and workstreams within the project to ensure seamless collaboration and successful project delivery. To prepare the monthly report for the project progress.

Key Responsibilities

1. Project Monitoring

• Support the project monitoring and tracking of activities and reports via MS Project, S-Curve, PMIS and any tracking system as required.
• Provide regular project updates and reports to senior management, highlighting achievements, challenges, and recommendations for improvement.
• Analyse status of projects and provide regular and consistent reporting to management by reviewing and monitoring overall project progress, including all the activities and scopes performed by contractors.
• Provide administrative assistance to the team, including but not limited to maintaining project documentation, preparing reports, and managing Microsoft Teams channels.
• Archive all project documentation and files for future reference. Ensure that all project documentation is stored in a secure location.
• Support audits and compliance checks on documentation, reporting, and processes.
• Perform due diligence to ensure that quality of project deliverables are of acceptable standards and minimum criteria.
• Track project deliverables of the teams and performed by contractors, analyse the data and present the findings to the team.

2. Communication and Stakeholder Management:

• Prepare project status reports and presentations for management and stakeholders.
• Coordinate meetings, workshops, and conferences, including agenda preparation and minutes documentation.
• Facilitate communication and collaboration among project stakeholders.
• Support other workstreams/ tower with administrative tasks, project coordination, and communication, as needed.

3. Risk Management

• To identify, analyze and evaluate the potential risk and issue project reported by reporter.
• To ensure risk/ issue management is implemented in accordance with established processes.
• Review, evaluate and monitor the progress of reported risks/ issues.
• Review, evaluate and recommend the Risk Management/ Issue and Control Report (monthly) to the Client in accordance with the specifications that have been set
• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Works collaboratively with other project team, proactively engage, discuss and coordinate with project team to understand the project situation and status in order to identify the potential risk concerns and issue raised
• Manage the relationship with the client and all stakeholders

4. Procurement Management:

• Manage and monitor the activities in the procurement plan and implementation.
• Provide data, reports, and insights to support senior management decision-making.
• Prepare a report on the results of evaluating and monitoring the implementation of procurement activity /process, and propose recommendations to project management.

5. Documentation and Reporting:

• Manage and submit completes detailed weekly and monthly progress status report depending on the needs of project to government.
• Maintain comprehensive documentation related to workstream integration, including plans, schedules, and progress reports.

6. Others:

• Comply to company policies and procedures.
• Other responsibilities as assigned by immediate supervisor or management.

Qualification

• Possess Bachelor’s degree in Information Technology, Computer Science, Statistics, Mathematics, or a related field.
• Added Advantage: Project Management Professional (PMP), Certified Associate In Project Management (CAPM), PRINCE2, ITIL, TOGAF.

Work Experience

• Proven experience in managing/ performing monitoring and controlling and reporting functions for government IT project with a minimum 7 years related experience.

Technical Skills

• Project Management (Integrated, Scope, Schedule, Cost, Quality, Resource, Risk, Communication, Procurement, Stakeholder): Experience with project management best practices/ methodologies/ project lifecycle.
• Project Management Software: Experience/ knowledge with project management software such as Microsoft Project Plan or Project Management Information System

Soft Skills

1. Problem-solving: Possess problem-solving skills, with the ability to present findings in a clear and concise manner
2. Team Collaboration: Excellent communication and collaboration abilities, with the capacity to work effectively across teams and stakeholders.
3. Flexibility: Ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities.
4. Innovative: A passion for innovation and a desire to drive positive change through data-driven decision-making.
5. Communication Skills: Proficient in Bahasa Melayu and English, especially in interpersonal communication and report writing.
6. Additional Preferences: Familiar with manufacturing environment especially IR 4.0 principle pillars in smart manufacturing.

How to Apply

If you’re ready to unleash your potential and be part of a dynamic team driving innovation at MIMOS, apply now! Please submit your resume and cover letter highlighting your relevant experience and why you’re the perfect fit for the position to recruit@mimos.my and put the position applied for in the subject line.

Join us at MIMOS and be part of a culture of innovation, collaboration, and excellence. Your opportunity to shape the future starts here!

About MIMOS

MIMOS is Malaysia’s leading applied research and development center, dedicated to driving innovation and technology adoption across various industries. With a focus on cutting-edge research, collaborative partnerships, and impactful solutions, we are committed to shaping a brighter future for Malaysia and beyond.

At MIMOS, we engineer Malaysia’s future. As the National Applied R&D Centre, we bridge the gap between innovation and impact, fuelling Malaysia’s digital revolution. From microchips to smart nations, MIMOS shapes the technologies that transform. MIMOS champions cutting-edge R&D that generates technology solutions in semiconductor, microelectronic and ICT. We fuel socio-economic growth, national competitiveness, and job

creation by developing innovative technology platforms, products and solutions for the government and industry. Our R&D activities currently focus on semiconductors and thin film research, advanced electronics and embedded systems, and ICT technologies for manufacturing and smart nation. MIMOS manages world-class national technology facilities equipped with state-of-the-art machinery providing technical expertise and consultancy services to the industry. Malaysian industry players enhance their industry knowledge and expertise by leveraging MIMOS’ domain experts, a strong network of local and international strategic collaborators and global market insights. There’s never been a more thrilling time to join MIMOS as we push the boundaries of our expertise and capabilities as a leading technology provider in this country. We envision the key role technology plays in continued economic development and social progress.

Why Join Us

• Opportunity to work at the forefront of technology and innovation.
• Collaborative and dynamic work environment with talented colleagues.
• Access to cutting-edge research facilities and resources.
• Opportunities for career growth and development.
• Make a meaningful impact on society through groundbreaking projects.
• Competitive salary and benefits package.