Assistant Manager

Job Purpose

• The Assistant Manager, Corporate Operations supports the Head of Operations in managing the company’s internal operations and ensuring compliance with corporate governance requirements. This role focuses on the smooth execution of administrative, reporting, and coordination functions across departments to maintain operational efficiency and support management decision-making.

Key Responsibilities

1. Corporate Operations & Administration

   Manage daily operational and administrative functions including procurement coordination, asset management, and logistics.

   Develop and implement Standard Operating Procedures (SOPs) to improve efficiency and compliance.

   Prepare official correspondence, documentation, and reports for internal and external communication.

   Support operational planning and budget tracking for the Operations Sector.

2. Governance & Compliance

   Prepare and compile reports, submissions, and materials for Board, Management, and Committee meetings.

   Ensure compliance with internal governance frameworks, policies, and statutory requirements.

   Liaise with Finance, HR, and Legal departments to ensure alignment in documentation and operational compliance.

   Support internal audits, risk assessments, and follow-up actions.

   Maintain systematic record-keeping for easy document retrieval and audit readiness.

3. Stakeholder Coordination

   Coordinate with partner agencies, vendors, and internal departments to ensure effective operational delivery.

   Manage meeting logistics, scheduling, and minutes of meetings.

   Facilitate workshops, briefings, and events related to operational and governance matters.

   Coordinate corporate engagement activities and programs.

4. Reporting & Performance Monitoring

   Track and update departmental KPIs and operational performance dashboards.

   Consolidate monthly operational summaries for management reporting.

   Support preparation of presentations, briefs, and operational reports.

Qualification

• Bachelor’s Degree in Business Administration, Management, or equivalent.
• Bachelor’s Degree in Business Administration, Management, or equivalent.
• 3–5 years of experience in corporate operations, administration, or governance.
• Familiarity with GLC/government-linked operations, compliance processes, and reporting standards.
• Excellent communication (English & Bahasa Malaysia), writing, and interpersonal skills.
• Proficient in Microsoft Office Suite and Workspace tools.
• Organized, detail-oriented, and able to manage multiple priorities.
• Strong organizational and coordination skills.
• Ability to work independently with minimal supervision.

Work Experience

• The ideal candidate has 3–5 years of experience in corporate operations, PMO support, or administrative management within technology, government, or GLC environments, with a proven track record in operational governance, documentation control, procurement coordination, reporting, and multi-stakeholder engagement.
• They must be capable of preparing high-quality reports, dashboards, minutes, and committee papers; supporting project delivery and cross-department coordination; handling vendor and contract processes; and contributing to SOP improvements, workflow optimisation, and compliance activities.

Technical Skills

• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently with minimal supervision and deliver under pressure.
• Excellent stakeholder management and coordination skills.
• Strong sense of responsibility, reliability, and confidentiality.
• Familiarity with basic project management and operational governance processes.

How to Apply

If you’re ready to unleash your potential and be part of a dynamic team driving innovation at MIMOS, apply now! Please submit your resume and cover letter highlighting your relevant experience and why you’re the perfect fit for the position to recruit@mimos.my and put the position applied for in the subject line.

Join us at MIMOS and be part of a culture of innovation, collaboration, and excellence. Your opportunity to shape the future starts here!

About MIMOS

MIMOS is Malaysia’s leading applied research and development center, dedicated to driving innovation and technology adoption across various industries. With a focus on cutting-edge research, collaborative partnerships, and impactful solutions, we are committed to shaping a brighter future for Malaysia and beyond.

At MIMOS, we engineer Malaysia’s future. As the National Applied R&D Centre, we bridge the gap between innovation and impact, fuelling Malaysia’s digital revolution. From microchips to smart nations, MIMOS shapes the technologies that transform. MIMOS champions cutting-edge R&D that generates technology solutions in semiconductor, microelectronic and ICT. We fuel socio-economic growth, national competitiveness, and job

creation by developing innovative technology platforms, products and solutions for the government and industry. Our R&D activities currently focus on semiconductors and thin film research, advanced electronics and embedded systems, and ICT technologies for manufacturing and smart nation. MIMOS manages world-class national technology facilities equipped with state-of-the-art machinery providing technical expertise and consultancy services to the industry. Malaysian industry players enhance their industry knowledge and expertise by leveraging MIMOS’ domain experts, a strong network of local and international strategic collaborators and global market insights. There’s never been a more thrilling time to join MIMOS as we push the boundaries of our expertise and capabilities as a leading technology provider in this country. We envision the key role technology plays in continued economic development and social progress.

Why Join Us

• Opportunity to work at the forefront of technology and innovation.
• Collaborative and dynamic work environment with talented colleagues.
• Access to cutting-edge research facilities and resources.
• Opportunities for career growth and development.
• Make a meaningful impact on society through groundbreaking projects.
• Competitive salary and benefits package.