Executive

Job Purpose

The Executive is responsible for overseeing the day-to-day administrative and HR operations of the office. This includes managing office facilities and supplies, coordinating office activities, and providing administrative and HR support to staff members.

Key Responsibilities:

1. Executive Support
   • Manage executives’ calendar, schedule appointments and coordinate meetings, ensuring optimal use of their time.
   • Screen and prioritize incoming communications, including emails, phone calls and mail, redirecting or responding as appropriate.
   • Prepare agendas, briefings, presentations, logistics and other materials for meetings and appointments.
2. Administrative Assistance
   • Handle correspondence and documentation, including drafting, editing and proofreading letters, reports, memos and presentations.
   • Maintain organized filling systems, both physical and electronic, for easy retrieval of documents and information.
   • Manage expense receipts, invoices and petty cash documents, ensuring accuracy and adherence to budgetary guidelines.
   • Act as the HR liaison for staff at KHTP, ensuring effective coordination and alignment on MIMOS Group HR matters; organizational development, succession plan, learning and development, performance & rewards, HR insights and compliance, talent acquisition and management, employee engagement, and culture.
3. Communication Management
   • Serves as a primary point of contact at MIMOS KHTP for executives, staff, clients and external stakeholders, conveying messages, internal policy and information effectively and professionally.
   • Facilitate internal and external communication, coordinating correspondence and meetings, ensuring timely responses.
   • Maintain confidentiality and discreation in handling sensitive information and communications.
4. Travel and Logistics Coordination
   • Arrange travel logistics, including booking flights, accomodations, transportation, and visa processing, and prepare detailed itineraries.
   • Coordinate logistics for meetings, conferences, and events including venue booking, catering, audiovisual setup and attendee coordination.
5. Office Management
   • Oversee office supplies, equipment and facilities, coordinating maintenance and procurement as needed.
   • Assist with administrative task such as answering phones, greeting visitors and managing mail and deliveries.
   • Collaborate with other administrative staff and departments to ensure efficient office operations.

Qualification

• Possess Bachelor’s degree in Human Resource Management or equivalent.

Professional Qualification

• N/A

Work Experience

• At least 1 year of experience in HR, preferably in a supporting role within a corporate environment.
• Proficiency in data entry, report preparation, and handling administrative tasks, with demonstrated experience in supporting HR projects or initiaves.

Technical Skills

• HR Knowledge
• HRMS / HRIS Proficiency
• Essential of Employment Law
• Proficiency in Microsoft Office
• Personal Data Protection Act

Soft Skills

• Writing skills
• Communication and interpersonal skills
• Problem solving skills

How to Apply

If you’re ready to unleash your potential and be part of a dynamic team driving innovation at MIMOS, apply now! Please submit your resume and cover letter highlighting your relevant experience and why you’re the perfect fit for the position to recruit@mimos.my and put the position applied for in the subject line.

Join us at MIMOS and be part of a culture of innovation, collaboration, and excellence. Your opportunity to shape the future starts here!

About MIMOS

MIMOS is Malaysia’s leading applied research and development center, dedicated to driving innovation and technology adoption across various industries. With a focus on cutting-edge research, collaborative partnerships, and impactful solutions, we are committed to shaping a brighter future for Malaysia and beyond.

At MIMOS, we engineer Malaysia’s future. As the National Applied R&D Centre, we bridge the gap between innovation and impact, fuelling Malaysia’s digital revolution. From microchips to smart nations, MIMOS shapes the technologies that transform. MIMOS champions cutting-edge R&D that generates technology solutions in semiconductor, microelectronic and ICT. We fuel socio-economic growth, national competitiveness, and job

creation by developing innovative technology platforms, products and solutions for the government and industry. Our R&D activities currently focus on semiconductors and thin film research, advanced electronics and embedded systems, and ICT technologies for manufacturing and smart nation. MIMOS manages world-class national technology facilities equipped with state-of-the-art machinery providing technical expertise and consultancy services to the industry. Malaysian industry players enhance their industry knowledge and expertise by leveraging MIMOS’ domain experts, a strong network of local and international strategic collaborators and global market insights. There’s never been a more thrilling time to join MIMOS as we push the boundaries of our expertise and capabilities as a leading technology provider in this country. We envision the key role technology plays in continued economic development and social progress.

Why Join Us

• Opportunity to work at the forefront of technology and innovation.
• Collaborative and dynamic work environment with talented colleagues.
• Access to cutting-edge research facilities and resources.
• Opportunities for career growth and development.
• Make a meaningful impact on society through groundbreaking projects.
• Competitive salary and benefits package.